Campus Activity Coordinator

• Flexible shifts on Camperdown campus to work around your study
• Gain valuable and practical paid events experience
• Help make the USYD campus experience the best in Australia!

WHO WE ARE

The USU is a not-for-profit organisation that has existed to serve the University of Sydney community since 1874 when it began as a humble society for ambitious student debaters.

We provide key programs, services and facilities that enhance campus life for the many thousands who join and interact with us. The programs department deliver student experiences through a range of activities including programs, events, clubs and societies, activations and funding initiatives.

The USU’s vision is to provide the best university experience in Australia and our mission is to be the heart of uni life. 

WHAT YOU WILL DO

You have a talent for running exciting and innovative events. You are energetic, enthusiastic and full of creative ideas.

We are looking for your innovative ideas. If you have any ideas about ways to engage and involve all members of the University community in exciting and innovative events both on campus and online, apply now, this is your chance to put them into action!

The USU is looking for one or two passionate students to plan, develop and deliver events that make campus life more exciting for students. The role involves working with each other, the wider Student Programs team and other internal and external USU stakeholders.

This is an excellent opportunity to develop your event management skills. Coordinate events you are passionate about – events that allow students to express themselves. Be involved in the USU events like USU Markets, Welcome Fest, weekly Day Trips, Festival of Creativity, International Food & Culture Fair, USU Revues, and Battle of the Bands!

This role will require commitment from the Casual Campus Activity Coordinator of (approximately) 10 hours per week beginning in October 2024 and ceasing in late October 2025. There is the potential that this may be extended by mutual agreement if the successful candidate performs well in the role.

KEY RESPONSIBILITIES

• Work within an exceptional team to curate enjoyable and student-centric events, fostering an atmosphere of camaraderie and creativity.

• Embrace the exciting opportunity to create, develop, and plan self-directed events, taking charge of the entire project.

• Liaise with relevant stakeholders (such as students, members, USU employees and University staff) to develop annual program of events / Coordination of a range of campus and online events

• Assist in the coordination of marketing for events

ESSENTIAL CRITERIA

• Current University of Sydney Student
• An active USU Membership. It’s FREE – join here!
• Experience in event planning
• Experience working within a set budget
• Ability to work both independently and as part of a team
• Ability to work flexible hours as occasional evening work may be required
• Available for an interview of approximately 30 minutes 

DESIRABLE CRITIERIA

• Understanding and experience of student organisations in a university environment
• Current NSW Provisional of above Drivers licence

supporting material

To be considered for the position, you must include Supporting Material (maximum of two A4 pages as a PDF) outlining your ideas for two (2) on campus events that target different interest areas (portfolios) as outlined on the first page of the Position Description.  This material should cover, but not be limited to, the following areas: 

• An outline of what you propose to do for each of the events:Tell us what you want to do and how each event will address the needs of its interest area for students on campus.
• Publicity and Promotion:Covering promotions to new and returning students, and external publicity. The USU has a Marketing Communications Department which takes care of publicity, public relations, advertising, sponsorship and communications, so this would be promotion in conjunction with those services and activities.  
• Other institutions:Ways in which you hope to liaise with the University, Student’s Representative Council and SU Sport, SCASS and the Conservatorium and ways of involving them in each event.
• Accessibility and Inclusivity:Plans to promote these core values of the USU via the specific groups on campus and ways in which you hope to liaise with and include: international students, postgraduate students, part-time students, remote-learning students, students with a disability, students with children, underage students, women, Queer groups.

SALARY

$35.73 per hour + 12% superannuation 

interview process

Short-listed applicants must be available for an interview of approximately 20 minutes between the hours of 9am to 4pm on Week 12 (23 October 2024 to 25 October 2024).

EXPECTED START DATE AND PROJECTED HOURS PER WEEK

Commencing October 2024, there will be up to 8 to 10 hours available per week to work during the semester. There will be the opportunity to work more hours during the larger flagship events throughout the semesters, but note that those hours are not guaranteed. 

APPLICATIONS CLOSE: Friday 18 OCT 2024 AT 10AM

HOW TO APPLY

You must have the right to live and work in Australia to apply for this job.

1. Please read the position description here before applying.
2. Attach a Cover Letter (max 2 pages, in MS Word or PDF format only) addressing the selection criteria, referring to the Position Description, detailing why you wish to be a Welcome Fest Event Coordinator and what you can offer the position
3. Attach your resume (max 2 pages, in MS Word or PDF format only)
4. Attach your Supporting Material (max 2 pages)

PLEASE NOTE: Once you have commenced your application you cannot save and continue at a later stage.

 ABOUT THE USU

The USU (University of Sydney Union) is proudly Australia’s oldest and largest not-for-profit student organisation, dedicated to providing students with the best possible university experience. 

Led by a student board elected by our members, the USU provides fun things on campus, such as festivals, events and parties. We manage a diverse range of programs, including an active volunteering program and a Language Exchange, to name a few. In addition, we support over 200 Clubs and Societies as well as operate bars, food and retail outlets across campus, providing great coffee, affordable fresh food, graduation gown hire and official USYD merchandise. 

We are committed to promoting a workplace of equal opportunities. We promote healthy living and aims to protect the health and safety of staff, members and visitors to the University by providing a Smoke-Free Workplace. We do not accept unsolicited agency applications.

USU is an Equal Opportunity Employer (EOE). We’re committed to a diverse and inclusive workplace and encourage applicants from all walks of life. Help make us better by joining our team. 

Due to the volume of applications received, shortlisted applicants will be contacted within approximately 4 weeks of the role’s closing date (or 4 weeks from the date of application if there is no specified closing date).